Recurring spots
Regulars who book themselves in
Set your regulars on their usual days and Barclo keeps them booked in, holding their place in each day’s count. Pause and resume in a tap when they’re away.
Daycare software, built for daycares
Daycare software where
your regulars sort themselves
No dogree required. Barclo books in your Monday-Wednesday-Friday regulars week after week, shows you exactly how many spaces each day has left, and sends owners a happy-dog photo at pick-up. The full day, handled. Built in the UK, for doggy day cares.
14-day free trial No card required Built in Britain
Wednesday, 14 May
Today’s dogs
- 08:15 B Here
- 08:32 M Here
- 09:04 C Arriving
- 09:30 L Expected
- 10:00 O Expected
Sound familiar?
You run a daycare.
Not a spreadsheet with a headcount.
Daycare has a rhythm no other pet business has, the same dogs, the same days, plus a shifting handful of casual bookings around them. Tracking that by hand is a daily juggle.
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01
The regulars and the one-offs, all mixed together. Half your dogs come like clockwork, the other half book a day here and there. Keeping both straight in a paper diary means rewriting the same names every single week, and still missing someone.
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02
The energy of a busy room, miscounted. Twelve happy, well-matched dogs is a good day. Sixteen mismatched ones is chaos. Without something tracking each dog’s temperament alongside the head count, you’re making the call from memory.
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03
The daily “have we got room?” Someone wants Thursday. Have you got space, once you count the regulars who’ve already got Thursday? Without something counting for you, it’s a guess, and a wrong guess means an overcrowded room or a turned-away client.
Barclo handles the rhythm for you.
Regulars booked in automatically, every day’s spaces clear at a glance, and a behaviour profile per dog so you keep the room calm. Built around you, the daycare.
A day with Barclo
From the morning roster to the tired-dog pick-up
Here’s what a daycare day looks like when the admin runs itself.
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Morning
Today’s roster is ready.
Every dog booked in for today, regulars and casual bookings together, on one screen. You know your numbers before the first car pulls up.
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Drop-off
Tap them in. Nothing missed.
Tap a dog in as they arrive and the day’s logged against their booking. The room count ticks up, anyone late shows up clearly, and nobody slips through unrecorded.
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During the day
A play photo goes out.
Max having the time of his life with his mates in the paddock. Sent to an owner stuck at their desk, the little lift in their day that keeps them booking.
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Pick-up
Tired dog, sorted billing.
They leave happy and worn out, and the day’s already accounted for, ready for your monthly invoice or settled there and then. Nothing to chase, nothing to write up tonight.
That’s the day. The dogs have a ball. Barclo keeps the count.
Know your numbers before the door opens
Every day’s spaces, clear at a glance
Daycare capacity is a moving target. Your regulars already hold their usual days, so the real question is never just “how many can I take?”. It’s “how many can I take on Thursday, once the Thursday regulars are in?” Barclo answers that for you, every day.
Set how many dogs you can take per day and Barclo keeps the running count, with your recurring regulars already accounted for. When a casual booking comes in for a day that’s filling up, you can see at a glance whether there’s room, so you say yes with confidence or offer another day instead of cramming the room. No overcrowding, no turning good clients away by mistake, no daily guesswork.
It’s the same capacity engine that runs every kind of Barclo booking, set up here to think in days and regulars, see the full daycare booking system.
Set it once
Your regulars, booked in week after week
The heart of a daycare is its regulars, the dogs that come the same days every single week. Re-entering them by hand, week after week, is the most pointless job in your diary. Barclo does it for you.
Set a dog up as a Monday-Wednesday-Friday regular once, and Barclo keeps them booked in going forward, holding their spot in each day’s count automatically. A regular going away for a fortnight? Pause them, and their spaces free up for casual bookings while they’re gone, then pick straight back up when they’re home.
You set the pattern once and the diary looks after itself.
Everything a daycare needs
What Barclo does for your daycare business
Six things that turn admin into autopilot.
Pet profiles for the pack
Build a calm, well-matched room
Energy level, recall, reactivity, who plays well with whom, all on each dog’s profile. A warning badge follows reactive dogs everywhere, so the room stays calm even on a busy day.
Play-time photos
A moment from their dog’s day
Snap the dogs mid-zoomies and send owners a moment from their dog’s day. The simplest marketing there is, and it keeps regulars regular.
Vaccination alerts
A full room, a safe room
Daycare needs jabs up to date. Barclo flags a dog whose vaccinations are due or expired, so a full room stays a safe one.
Invoicing and payments
Takings tracked, no spreadsheet
Casual days and monthly billing, all settled by card or bank transfer. Your takings tracked without a spreadsheet in sight.
Your own booking page
Casual days and regular requests
Clients book casual days or request a regular spot through a branded page, day or night, without texting you mid-session. New enquiries captured as leads.
Why daycares choose Barclo
Why switch to Barclo
Built in Britain
Pounds and pence, British spelling, UK vaccination types, UK bank-transfer invoices, UK bank holidays built in. Not an American app with the dates the wrong way round.
One flat price
£29 a month, everything in. A small home setup or a full daycare floor, the price doesn’t move. No per-dog or per-person fees that climb as you grow.
No lock-in, ever
Import your client and pet list to get started in minutes. And if Barclo’s ever not for you, export everything, clients, pets, bookings, in a couple of clicks. Your data is yours.
Every service, one system
Daycare today, maybe boarding or walking alongside it. Barclo handles every service a pet pro offers under one roof, so you’ll never need a second tool bolted on.
Pricing
Simple, honest pricing
One plan. Everything included. No feature gating. No “contact us for pricing.”
Barclo Pro
£
29
/month
Everything you need to run your daycare business.
Start your free trial14-day free trial. No card required. Cancel anytime.
What’s included
- Unlimited clients and pets
- Unlimited bookings
- Recurring weekly regulars (set once, books week after week)
- Per-day capacity with daily counting
- Online booking portal (your own branded page)
- Invoicing with card payments via Stripe
- Pet profiles · energy, behaviour, reactivity warnings
- Vaccination alerts (due / expired)
- Play-time photos to owners
- Staff scheduling and management
- VAT support
- Calendar (day, week, month views)
- Client messaging
- GDPR compliant with data export
- UK bank holidays built in
FAQ
Daycare questions, answered
Can I set up regulars who come the same days every week?
Yes. Set the pattern once and Barclo keeps them booked in, holding their spot in each day’s count. Pause and resume them in a tap when they’re away.
Will it tell me how many spaces a day has left?
At a glance. Set your daily limit and Barclo keeps the count, with your regulars already included.
Can I keep notes about a dog’s energy or who they play well with?
Yes. Each dog’s profile holds behaviour and play notes, energy level, recall, reactivity, who they pair well with, so you can build a calm, well-matched group every day.
Can I send owners photos during the day?
In seconds. Snap a photo and it goes straight to the owner through the app.
Does it check vaccinations are up to date?
It flags any dog whose vaccinations are due or expired, so a full room stays safe.
I’m not techy. Will I cope?
If you can use WhatsApp, you can use Barclo. Setup’s about ten minutes and we walk you through it.
Let the regulars run themselves
Ready to run your daycare without the daily headcount?
14-day free trial. No card required. Set up in minutes.
Start your free trial