Calendar

Open Calendar in the menu (on a phone, it is a tab along the bottom). It opens on today's Day view. Use the arrows and Today to move around, and New booking to book from here.

Day, Week and Month

Reading the Day view

• Bookings are drawn in the pet's colour with the service's icon. A request still waiting for you has a dashed amber edge and a Pending badge. A cancelled booking is struck through.
• Sessions show their time, who leads them, the pets booked in and how full they are, for example "2 of 6 booked". Tap a pet to open their booking, or the session to list that day's bookings.
• All day holds stays and day care: Stay starts, Stay (continuing) and Stay ends (collection).
• No fixed time lists flexible visits for the day, so they do not fight for a slot.
• Closed days say so: a closure by name, or "You're normally closed on Sundays." from your opening hours.

Click an empty part of the day to start a new booking on that day. In Week and Month, sessions with nobody booked are summed up ("+2 not booked") to keep the view readable.

Showing one person

With more than one person on the team, the Everyone button opens Show. Pick a name to see only their bookings and sessions, or Everyone to see them all again. On a phone it is the people button beside Today.

Your bookings in Google, Apple or Outlook

Barclo gives you a private calendar link you can subscribe to in the calendar app you already use. Owners and managers find it in Settings › Account › Your calendar, and it shows every booking in the business.

1. 1

   Copy your link

   In Settings › Account, under Your calendar, choose Copy.

2. 2

   Google Calendar

   Other calendars, then +, then From URL. Paste the link.

3. 3

   iPhone or Mac

   Tap open the link on the card, or go to Settings, Calendar, Accounts, Add Subscribed Calendar.

4. 4

   Outlook

   Add calendar, then Subscribe from web. Paste the link.

• Each event shows the service, pets and client, with the client's phone, the carer and a link back to the booking. Home visits include the client's address.
• It covers the last 14 days and the next 90. Requests show as "Request:" until you answer them, and cancelled bookings are taken off.
• It is one way: make changes in Barclo, not in your calendar app.
• Calendar apps refresh subscriptions on their own schedule, usually within a few hours, so a new booking may take a while to appear.

A simple daily routine

1. 1

   Morning

   Start on Today: answer anything under Waiting for you, then check the Day view to see who is doing what.

2. 2

   During the day

   Carers run their walks and visits from the Barclo app. Tap a booking for the address, notes and how to get in.

3. 3

   As visits finish

   Mark them done, and send visit reports.

4. 4

   End of the week

   Check Money for anything still to invoice or waiting to be paid.